Checklist for planning a conference in New Zealand
New Zealand is among the most popular holiday destinations, this is for sure. Crystal clear waters, golden beaches, great weather and tropical landscapes are only some of the reasons why so many people have already visited or are planning to visit this country at some point in their lives. However, visiting New Zealand while on a holiday is not the only option available. Many companies nowadays resorted to Golden Bay retreat services whenever they were planning conferences, workshops or other types of such events. If you are interested in planning a conference for your company too, here are the most important aspects you should consider.
Obviously, the first thing to start with is finding the perfect accommodations for every participant. Do your research well and check the available hotels and hostels in the region. Make a list of the ones that caught your attention and compare each other in terms of room size, number of rooms available, price and so on. Write these details down on your list to make it easier for you to visualize each of them. Know that there are luxury accommodations, as well as low-budget ones, to go for the ones that perfectly match the company’s budget.
When booking accommodations, you also have to consider the number of meals per day you want your participants to be provided with. Some New Zealand conference venues offer one meal per day, while others can offer three nutritious and delicious meals at a very reasonable price.
You also have to rent a place to hold your conference or workshop, so make sure you do not forget about this point on your checklist. Depending on the number of participants, you may have to look for a bigger or a smaller room.
Considering that your participants will remain in Golden Bay for at least two days in a row, you can also think of offering them the chance to enroll in some yoga classes for instance to start their morning properly. New Zealand is an amazing place for relaxation and meditation, with many people coming here each year only to meditate. Find out where they can practice yoga while they are here and check the prices. If you believe the price for yoga classes is too high for your company to cover, you can reconsider your options. Offer them the possibility to opt for bike tours, kayaks, paddle boarding, horse trekking or other physical exercises they may enjoy.
In case some of the participants do not feel comfortable enough enrolling in such physical activities, ensure the resort they are staying for the following couple of days also has a lounge area or a pool, where they can have some great time as soon as the conference ends.
Know that there are many resorts in Golden Bay that provide top quality services and Zatori is only one very good example. It is essential you have everything cleared out at least two weeks before the day of the conference so that in case something interferes, you have enough time to make the necessary changes.